Charitable Society Memorandum of Association & Rules and Regulations Format

The name of the Society shall be Society (hereinafter referred to as "the Society").

The registered office of the Society shall be situated at , Delhi, and shall remain within the National Capital Territory of Delhi unless changed in accordance with applicable law and the Rules & Regulations of the Society.

The Society is established on a non-profit basis for charitable and educational purposes. Its objects may include the following, subject to all approvals required by law:

1. To establish, support, maintain and assist educational institutions, schools, training centres and programmes for academic, technical, professional and vocational education without discrimination based on caste, creed, religion, sex or other unlawful ground.
2. To develop libraries, laboratories, reading rooms, hostels or boarding facilities, audio-visual resources and other educational infrastructure.
3. To promote awareness relating to sanitation, sports, yoga, Indian cultural heritage, ethics, civic values and the dignity of human life.
4. To engage qualified staff and faculty and to provide resources necessary for the proper administration of educational and charitable programmes.
5. To organise study tours, seminars, workshops, lectures, conferences and practical educational activities.
6. To establish eligible educational institutions in different places, subject to recognition, affiliation, accreditation and other permissions required by the competent authorities.
7. To publish books, periodicals, bulletins and educational material for the advancement of education, useful knowledge and Indian culture.
8. To apply for and obtain lawful affiliation, recognition, registration or approval from Government, statutory, autonomous or other competent bodies for furtherance of the Society's objects.
9. To award scholarships, grants or other educational assistance to poor, meritorious or deserving students and scholars.
10. To engage and remunerate employees, professionals, consultants and other persons required for carrying out the Society's lawful activities.
11. To receive lawful donations, grants and contributions in cash or kind from individuals, institutions, trusts, societies, companies or other eligible persons, subject to applicable law.
12. To acquire, hold, lease, develop, improve or otherwise lawfully deal with movable and immovable property required for the Society's objects, subject to statutory restrictions and approvals.
13. To borrow or raise money from banks or financial institutions for the lawful objects of the Society on terms approved by the competent governing body and permitted by law.
14. To invest surplus funds in modes permitted by applicable law and consistent with the Society's charitable and non-profit character.
15. To open and operate bank accounts in the name of the Society and to undertake incidental acts necessary for achieving its lawful objects.

All income, earnings, funds and movable or immovable property of the Society shall be applied solely towards its aims and objects. No portion shall be paid or transferred directly or indirectly by way of dividend, bonus or profit to any member merely by reason of membership. Legitimate reimbursement or reasonable payment for authorised services may be made only in accordance with law and the Society's approved rules.

The Society may institute, defend, compromise, withdraw or otherwise deal with legal proceedings concerning its affairs through the person or office-bearer authorised under the Act, these Rules or a valid resolution of the governing body.

Unless the context otherwise requires: "Society" means Society; "Act" means the Societies Registration Act, 1860 as applicable to Delhi and as amended from time to time; "Executive Committee" or "Governing Body" means the body entrusted with management of the Society; and "Rules" means these Rules & Regulations as lawfully amended from time to time.

Name: Society
Registered office:
Area of operation: Such area as may lawfully be determined from time to time in furtherance of the Society's objects.

Membership shall be open, subject to these Rules and approval by the competent governing body, to persons who subscribe to the aims and objects of the Society and satisfy the prescribed eligibility conditions.

1. Subscribers to the Memorandum of Association.
2. Other persons admitted as members by the General Body or Executive Committee in accordance with these Rules.

Membership may cease by death, resignation, loss of eligibility, prolonged default of subscription where applicable, or expulsion for conduct seriously prejudicial to the Society, provided that principles of natural justice and any procedure prescribed in these Rules are followed.

The Executive Committee shall ordinarily consist of a President, Secretary, Treasurer or Secretary-cum-Treasurer, and such other members as the Society decides in accordance with its approved constitution.

1. To preside over meetings of the General Body and Executive Committee.
2. To guide and supervise the Society's activities in accordance with approved policies and resolutions.
3. To call meetings where authorised by these Rules.
4. To exercise a casting vote in the event of equality of votes, if the adopted Rules expressly provide for it.

1. To administer the Society's office and maintain statutory and internal records.
2. To conduct correspondence and represent the Society before authorities where duly authorised.
3. To convene meetings, issue notices, prepare agendas and maintain minutes.
4. To maintain the register of members and records of the governing body.
5. Where also acting as Treasurer, to maintain books of account, banking records, vouchers and financial statements and to facilitate audit.
6. To prepare budgets and periodic statements for consideration by the Executive Committee and General Body.
7. To maintain an inventory of the Society's assets.

Office bearers shall be elected or appointed in the manner and for the term specified by the Society's approved Rules. Election notices, nominations, withdrawal, voting and declaration of results shall be conducted transparently and recorded in the minutes. Any vacancy arising during a term may be filled in accordance with these Rules.

The Society may hold Ordinary General Meetings, Extraordinary General Meetings and an Annual General Meeting. Notices shall specify the date, time, venue or permitted electronic mode, and agenda. The Annual General Meeting should consider the annual report, audited accounts, appointment of auditor where applicable, elections when due and other duly notified business.

Unless the adopted Rules prescribe a different lawful requirement, one-third of the total membership may constitute the quorum for a General Body meeting and one-third of the Executive Committee may constitute the quorum for its meetings. The final filed Rules should state the chosen quorum clearly.

The financial year of the Society shall ordinarily be from 1 April to 31 March.

The admission fee and/or annual subscription, if any, shall be fixed or revised by the competent body in accordance with these Rules. Voting or other membership rights may be made subject to payment of dues if clearly provided in the approved Rules.

The Executive Committee shall meet as often as required for proper administration and at least at the frequency stated in the adopted Rules. It shall consider programmes, budgets, accounts, reports, statutory filings and other matters relating to the Society's objects.

Any alteration of the objects, Memorandum or Rules shall be carried out only in accordance with the Societies Registration Act, 1860 as applicable to Delhi, including the applicable statutory procedure, required resolutions and filings with the Registrar. No amendment shall authorise activities inconsistent with the Society's lawful and non-profit objects.

Proper books of account shall be maintained. Annual financial statements shall be prepared and, where required by law, funding conditions, tax registration or the Society's Rules, audited by a qualified auditor. Accounts shall be placed before the competent body for approval.

Funds of the Society shall be deposited in accounts held in the Society's name with an eligible bank or financial institution. Accounts shall be operated by the authorised signatories designated by resolution and in accordance with these Rules. Society property shall belong to the Society and not to individual members.

Legal proceedings by or against the Society shall be instituted in the name of the President, Secretary or other person authorised in accordance with Section 6 of the Societies Registration Act, 1860 as applicable to Delhi and the Society's Rules.

The Society shall maintain its Memorandum, Rules, membership register, governing-body records, minutes, accounts, asset records and other documents required by law. Annual or event-based filings shall be made with the Registrar and other authorities within the applicable time limits.

The Society may be dissolved in accordance with Sections 13 and 14 of the Societies Registration Act, 1860 as applicable to Delhi. After satisfaction of debts and liabilities, any remaining property shall not be distributed among members and shall be dealt with in the manner required by applicable law.

The Society and its office bearers shall comply with the Societies Registration Act, 1860 as applicable to Delhi, amendments in force, valid rules, orders and directions of competent authorities, and other laws applicable to its activities, funding, taxation and employment.

Certified to be a true and correct copy of the Rules & Regulations of Society.

President:    Secretary:    Member: