Conduct Certificate Format for Job, Education and Official Use

Use this simple conduct certificate sample for employment, higher education, admission or another purpose when the receiving authority has not prescribed its own mandatory format.

Important: A conduct or character certificate is not governed by one universal format for every authority in India. Recruitment bodies, educational institutions and government departments may prescribe their own wording, eligible issuing authority, validity period or verification process. Always follow the particular advertisement, prospectus, department rule or application instructions applicable to you.

Sample Conduct Certificate Format

CONDUCT CERTIFICATE

This is to certify that Mr./Ms. , son/daughter of Shri/Smt. , residing at , is known to me personally for the last years and months.

To the best of my knowledge and belief, his/her character and conduct are .

To the best of my knowledge, he/she is not involved in any criminal activity and no personal legal case is pending against him/her.^*

This certificate is issued at his/her request for the purpose of .

Place: ____________________

Signature: ____________________

Date: ____________________

Name: ____________________

Designation: ____________________

Official seal, if applicable: ____________________

^* Optional. Retain this statement only where appropriate and where the issuing person or authority is competent to certify it.

How to Use This Format

Check whether the employer, university, recruitment board or government office has issued a prescribed certificate form.
Enter the applicant's name, parent's name, address, period for which the certifier has known the applicant and the purpose of the certificate.
Use the exact description of character or conduct required by the receiving authority.
Have the certificate signed by a person or authority who is eligible under the applicable recruitment notice, institutional rules or government procedure.
Add the certifier's name, designation, date and official seal where required.

Who Can Issue a Conduct or Character Certificate?

The eligible issuer depends on the purpose. Some official processes accept certificates from specified government officers, educational heads or other designated persons, while other processes require police or revenue verification. Do not assume that a certificate from any person will be accepted. Check the instructions of the receiving authority before obtaining the certificate.

Official Resources

The following government resources can help you check whether a prescribed form or verification process applies to your case:

Union Public Service Commission - Forms for Certificates Official UPSC recruitment forms and certificate proformas. National Government Services Portal Search official Central and State Government services, including character-certificate services where available. District Magistrate South Delhi - Character Certificates Example of an official local-authority procedure and issuer requirements. Directorate General of Mines Safety Official Central Government department; consult the relevant recruitment or certificate instructions where applicable.

Conduct Certificate and Character Certificate

The terms "conduct certificate" and "character certificate" are often used for similar purposes, but the required wording and verification standard can differ. A school or college may certify a student's conduct based on institutional records, while an employer or public authority may require a character or antecedent certificate in a specified form. Use the exact document requested by the receiving authority.

Practical Caution

A certifier should state only facts that he or she can properly attest to. Statements about criminal antecedents, pending cases or police verification should not be included merely as a formality where the certifier has no basis or authority to make them. Where official police verification is required, follow the relevant State or Union Territory service procedure.

Page updated: 31 August 2026.