MEMORANDUM OF ASSOCIATION OF SOCIETY
1.1 The name of the
Society (herein after called the Society) shall be
Registered Office and Headquarters of the Society.
The registered office of the Society shall be situated
and shall remain in State of Delhi.
AIMS AND OBJECTS :
To promote, establish, construct, support, maintain,
run, assist in setting up claim of Primary, Secondary,
Senior Secondary Schools and higher education,
institutes for technical, professional, vocational
training form. Common people irrespective of
caste, creed, religion or sex. These should be
promote/run on no profit basis after the approval from
To develop libraries, laboratories, reading rooms,
boarding and lodging facilities, audio-visual aids and
other modern techniques to help the faculty members and
students in order to meet the requirement of best
To diffuse the knowledge about sanitation, sports, yoga,
cultural heritage of India and to keep up morals and
value of human life apart from the course/syllabus.
To make necessary arrangement for well trained staff,
faculty members, to maintain and run the school
/institutions in adequate manner.
To organise various study tours and provide assistance
and aids to students for the practical studies at
different places in order to make them practical
The Society will setup educational institutes in various
states and will also go for deemed university status,
To publish books, periodicals and bulletins for spread
and advancement of education and Indian culture.
To apply and obtain affiliation or
recognition from Government or semi government body, or
any autonomous body or franchise of any school or
institute in lawful manner to achieve the objectives.
To give or grant scholarships and / or aids to poor and
deserving students and scholars.
2.9 To engage/
employ and remunerate persons for carrying on the work
of the society on such terms as may be determined from
time to time.
2.10 To receive and accept
donations and contributions in cash or kind from any
person(s)/society, Trust/Firm/Institute or company for
the furtherance of the aims and objects of the society
and upon such terms and conditions to be determined from
time to time.
2.11 To sell, let, lease,
mortgage, gift, dispose off, develop, build or alter or
improve or turn into account all or any of the property
or assets of the society as may be though expedient with
a view to the promotion of its objects.
2.12 To buy, purchase, take on
lease or in exchange, hire or acquire any moveable or
immovable property of any tenure or description and any
estate or interest thereon any rights and privileges
which the society may think necessary or convenient for
the promotion of its object, and to construct, maintain
and alter any building or portions necessary or
convenient for the work of the Society.
3.0 To borrow or
raise money from Banks and Financial Institution from
time to time at reasonable rate of interest with or
without security for the purpose of carrying on
the aims and objects of the society on such terms and by
giving such security as may be determined from time to
time by the Society.
3.1 To invest monies
of the society which cannot be applied immediately or at
any early date for carrying on the aims and objects.
3.2 To open and
close accounts in the name of the Society in any
Scheduled Bank, Post Office or in any other financially
sound institution (s), and to operate such accounts and
otherwise deal with the same.
3.3 To do all acts,
matters and things as are incidental or conducive to the
attainment of the above aims and objects, or any one or
more of them.
4.0 All the incomes,
earnings, moveable immovable properties of the society
shall be solely utilise and apply towards the promotion
of its aims and objects only as set forth in the
Memorandum of Association and no profit on there of
shall be paid or transferred directly or indirectly by
way of dividends, bonus profits or in any manner
whatsoever to the present or past members of the society
or to any person claiming through anyone or more of the
present or the past members. No member of the
society shall have any personal claim on any moveable or
immovable properties or the society or make any profits,
whatsoever, by virtue of his/her membership.
4.1 To institute,
conduct, defend, compound, withdraw, compromise, adjust
refer to arbitration or abandon any legal or other
proceedings, claims or disputes, by or against the
Society or Members or against its officers or employees
concerning the affairs of the Society and to sign and
verify Plaints, written statements, execution petitions,
affidavits and other documents whatever be the society
members deems fit.
Managing/Governing Body/Executive Committee :- The
names, addresses, occupations and designations of the
present members of the governing body to whom the
management of the society is entrusted as required under
Section 2 of the societies Registration Act, 1860, as
applicable to the State of Delhi are as follows :- The
society has been promoted by ______ and therefore
invariably 4 members out of 7 will be appointed by the
||Secretary cum Treasurer
6. DESIROUS PERSONS :
We the undersigned are desirous of forming a society
namely _______________________________ under the
Societies Registration Act, 1860 as applicable to the
state of Delhi in pursuance of this memorandum of
association of the society.
RULES AND REGULATIONS OF
1. REGULATIONS :
In these rules and regulations unless there is anything
repugnant to the subject or context :-
I. SOCIETY SHALL MEAN SOCIETY.
II. ACT: MEANS the Society Registration Act XXI of 1860
as applicable to State of .
III. EXECUTIVE COMMITTEE: SHALL MEAN THE EXECUTIVE
COMMITTEE OF ______________ SOCIETY.
IV. REGULATIONS SHALL MEAN the REGULATIONS AS
HEREINAFTER PROVIDED OR AS MAY BE AMENDED FROM TIME TO
1. Name SOCIETY
3. Area of Operation: To be decided from time to time.
4. MEMBERSHIP :
Will be open to all who subscribe to the aims and
objects of the society to the approval of executive
5. CONSTITUTION OF SOCIETY :
There shall be the following classes of members :-
a) The subscribers of the Memorandum of Association of
b) Such other persons as the General Council/Executive
Committee of the society may at any other time and from
time to time invite to become members of the society.
6. TERMINATION OF MEMBERSHIP :
Membership of the society of a member may be terminated
in any of the following circumstances :-
(i) If the member ceases to hold qualification as
provided under the bye-laws.
(ii) If the member being found guilty by a court or
justice for any offence which involves moral turpitude.
(iii) By default in payment of subscription for more
than 3 months from due date.
(iv) If the member submits his/her resignation by giving
30 days notice in writing to the Secretary and has paid
all the claims of the society against him.
(v) By expulsion, as provided hereinafter under the
ground of undesirable conduct.
(vi) In the event of his becoming insane.
(vii) By death.
7. OFFICE BEARERS :
The Executive Committee consists of the following :-
1. One President.
2. One Secretary Cum Treasurer
3. Five members of the Executive Committee
8. DUTIES AND POWERS OF THE OFFICE BEARERS :
1. The President
a) shall be the Chief Executive of the society.
b) shall guide and control the activities of the
c) shall preside over all the meetings of the society or
its Executive Committee.
d) shall have powers to call the meetings of the
Executive Committee and all general meetings.
e) shall be the inspo-facto member of the committees.
f) shall in addition of his ordinary vote, have a
casting vote, in case of equality of votes.
ii) The Secretary Cum Treasurer
a) shall be overall-in-charge of Societys office.
b) shall represent on behalf of the society
before the various forums, courts, Government / Semi
Government Authorities for apply and obtain
registration, and other works of society, filling of
return and conduct all correspondence.
c) shall arrange to collect the money of the society and
deposit the same in bank or banks approved by the
Executive Committee to the credit of the society.
d) shall be responsible for the collections of all
subscriptions and contributions due to the society.
e) shall dispose off the bills for payments as
authorise by the President or any authorise signatory
appointed by the Executive Committee.
f) shall be responsible for keeping up to-date the
accounting of the society with all the account books
posted up to date.
g) shall get the accounts audited by the Auditors
of the Society.
h) shall prepare quarterly statements of accounts
to be placed before the Executive Committee for
i) shall prepare a budget to be presented before
the Executive Committee and then for approval at the
Annual General Meeting,
j) shall organise, arrange and convene meetings,
conference, lectures, seminars, symposium and
k) shall attend meetings of the Executive Committee and
keep proceedings thereof.
l) shall be an ex-officio member of the
m) shall maintain a correct and up to date
register of all members of the society.
n) shall bring any matter, which will be
consider necessary and in the interest of the society,
to the notice of the executive committee for guidance
and decisions, with the approval of the President.
o) shall arrange an inventory of all the assets
of the society.
p) In the absence of President, Secretary cum
Treasurer will determine the quorum and any of the
present member will hold the meeting. The secretary cum
treasurer will record the minutes of the meeting and
circulate to all the members of Executive Committee.
9. ELECTIONS :
Election procedure for the office bearer of the
Executive Committee shall be as follows :-
a) It will be held in Annual General Meeting
of each year.
b) Notice of election will be sent by the
Secretary cum Treasurer by post to every member 30 days
in advance inviting nominations for the various posts.
The nominations will be proposed and seconded by members
of the society and must be accompanied with the written
consent of the candidate proposed. The nominations must
reach the Secretary 15 days in advance. Disputed
nominations will be referred to the Executive Committee
for final decisions.
c) any nomination may be withdrawn up to 5 days before
date of election, if required.
d) Election will be held through Secret Ballot.
e) Two of the senior most members present will be called
upon by the President to act as retiring officer.
f) The result will be announced just after the counting.
g) The decision of the retiring officers will be taken
h) The ballot papers will be destroyed after the
announcement of the results.
i) The filing of the nomination of withdrawal by the
candidate should necessarily be supported by the
documentary proof such as registered post/under
certificate of postings or receipt of having handed over
personally to the Secretary.
j) If no nominations for a particular office has been
received by the
Secretary in time the same will be proposed and filed on
k) If any office bearer dies or leaves the Society due
to transfer or other reasons during the mid-session,
his/her place will be filled by nominee selected by the
10. MEETINGS :
There shall be three kinds of meetings.
a) Ordinary General Meeting
b) Extraordinary General Meeting.
c) Annual General cum Election Meeting
i) Ordinary General Meeting
There will be a meeting usually once in every three
months for which a notice will be issued at least two
weeks before the date. The general body will consist of
all the members of the society.
ii) Extraordinary General Meeting
a) An extraordinary general meeting may be called at the
instruction of the President or by the Executive
Committee whenever they think necessary and shall
consider election or representative to various bodies or
only such business as the committee may place before it.
b) The meeting shall also be called :-
i) for the purpose, on the request by the nominee of one
third of the elected members of the executive.
ii) or on a requisition of 2/3rd members of the society.
A meeting convened by requisition shall be fixed for a
date not later than three weeks from the date of the
receipt, of requisition at the society office or by the
Secretary. The requisition shall specify the business of
the meeting and no other business shall be transacted at
such a meeting.
c) The notice of the extraordinary general meeting shall
contain explicitly the nature of business to be
transacted at the meeting. A notice of 10 day shall be
necessary for an extraordinary general meeting.
iii) Annual General cum Election Meeting
The annual general cum election meeting shall be held
with 6 months from the closure of the year. The business
to be transacted at the general annual cum election
meeting shall be :-
a) to adopt the annual reports of the executive
b) audited accounts of the proceeding financial year.
c) to appoint auditors for the next year
d) to consider any other business that may be laid
before the meeting by the Executive Committee provided
the Secretary has given notice of such business to the
members seven days before the meeting.
e) to consider any other proposals by a number of
members provided that the proposer has given three weeks
notice in writing thereof, Clearly stating his proposals
to the Secretary and also provided such proposals have
been circulated to the members seven days before the
date of annual general cum election meeting.
f) to add, alter or repeat rules and by-laws provided
due notice has been given as under section (d) and (e)
above. These amendments should only effective if carried
by the 2/3 rd of the majority of the members present and
11. QUORUM :
One third (1/3th) of the total strength of the
membership of the society will form a quorum.
12. For financial and other purposes, the Society year
shall be from 1st April to 31st March of the following
13. MEMBERSHIP SUBSCRIPTION :
a) Will be Rs.500/- (Rupees Five hundred only) per
annum. The subscription fees shall be paid before the
30th April for the year. The rate of subscription may be
revised as and when required with the approval of 2/3rd
of majority present at the general meeting convened for
b) members must clear their dues latest by 30th April
failing which they will loose the right on voting or to
stand for any office.
c) the new member shall have the right to vote at the
annual meeting if, he has satisfied the conditions
mentioned in the previous paragraph.
14. EXECUTIVE COMMITTEE MEETING :
a) The executive committee will meet at least four times
during the year and as and when it is considered
necessary by the President. The last meeting of the
executive committee will consider the report of the
Secretary, the account by the Treasurer and activities
of various sub-committee.
b) One third of the total strength of the executive
committee will be the quorum.
c) soon after the annual general meeting, the executive
committee shall meet to prepare a programme and budget
for the year and shall put it before the next monthly
meeting for its approval.
d) all payments shall ordinarily be made by cheques
signed jointly by the Secretary cum Treasurer and
President or any authorised member.
15. PROCESS OR CHANGES IN RULES AND REGULATIONS OF THE
Any proposed amendment, addition or deletion of these
rules shall be :-
a) proposed in writing, and include in the agenda of a
regular meeting of the society.
b) passed by the two third majority of those present at
c) confirmed by a simple majority of those attending a
meeting of the society at which the proposed change was
included in the agenda. However, any amendment in
Memorandum of Rules will be carried out in accordance
with procedure laid down under section 12 and 12A of the
16. ACCOUNTS :
a) The accounts will be maintained by the Secretary cum
Treasurer of the Society. He will submit a Statement of
accounts at the annual general cum election meeting
after getting it audited by the auditors to be appointed
for one year in Annual General Meeting, and passed by
the executive committee.
17. FUNDS :
All the funds of the society or of any of its
institutions shall be deposited in such nationalized
banks, and in such a manner, as the committee shall
determine by resolution. All property, funds, donations
etc. of the society and its institutions shall be the
property of the society under the management of the
committee and no individual member of the society or
committee shall have any rights over them. The bank
account will be operated jointly by either President or
Secretary or any member.
18. SUITS :
The society may use or may be used upon in the name of
the President/Secretary cum Treasurer in this behalf as
per provisions laid down under section 6 of the Act as
applicable to State of Delhi.
19. RECORDS OF THE SOCIETY :
The society shall maintain all the records under the
provisions Society Act, 1860 Rule 21 and all the records
of the society shall be kept in the Societys office.
The society shall be dissolved as per U/s 13 and 14 of
Society Registration Act, 1860.
21. APPLICATION THE ACT
All the business of the Act shall apply to the Society.
22. ESSENTIAL CERTIFICATE
Certified this is the correct copy of Rules and
Regulations of the Society.
President Secretary Cum Treasurer Member
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